How to create an excellent product roadmap (incl. 15 actionable templates)

Valentin
APRIL 29 2019 | 12 min read
Product roadmaps provide a picture of where your product is heading. It translates your product vision into actionable initiatives and shows you how to achieve your product goals.

If you've worked in a product-based role for a while, you probably already appreciate the value that product roadmaps offer.

l Over the last few years we have changed how we see and build product roadmaps, and, as a result, different types of product roadmaps have emerged.

This article will introduce you to the most common roadmaps types used by product managers today. You can either use them as inspiration to get you started or make our product roadmap templates your own with the click of a button.
airfocus product roadmap templates & product roadmap examples

What key information should be included in a product roadmap?

Although every product roadmap is unique, and there are several types of roadmaps, there is some information that every roadmap typically includes.

The level of detail and type of information your roadmap contains depends on your target audience. For example, executives might need less details than developers and a public roadmap will include less detailed timings and descriptions than an internal product roadmap would. Also, you might not want to present some items or initiatives publicly.

Product roadmaps often contain information on milestones, responsible teams or people, items, initiatives and themes.

And, of course, they include information on timing and progress. We'll come to this point later.

When thinking about what specific information to add, keep one thing in mind - you should only present information that's really needed. Each unnecessary data point makes your roadmap more confusing and less easy to understand. But even worse, it pushes discussions in the wrong direction. That's why it's so important that you remove every piece of information that you don't need.

Modern roadmap tools allow you to filter your roadmap to show specific information. That way, you can create a suitable version for each target group really easily.
Key Information of a product roadmap - airfocus
Key Information of a product roadmap

What are the 2 main types of roadmaps?

We'll get into some specific product roadmap templates shortly. But first, let's take a look at the two main types of roadmap, time-based and progress-based, and how each one can suit your needs in different ways.

Time-based roadmaps

These types of roadmaps are primarily focused on times, be they specific deadlines or higher-level timings. They use a timeline as the main mechanism for gauging success, which can be a great method for visualizing how your product will progress over time. On the downside, time-based roadmaps can sometimes be too restrictive for a more dynamic business environment that requires a more flexible approach to the product plan.

When using a time-based roadmap, make sure your time scale isn't too specific or detailed, particularly that it's not too far into the future. Don't create a "fake precision". For example, it's impossible to predict that your Intercom Integration will be done by a specific Friday, 13 months from now.

Progress-based roadmaps

These roadmaps differ in focus from time-based ones, dealing instead with the current status of your initiatives or features. A Progress-based product roadmap groups the planned and current items into lanes based on the level of progress, for example as "to-do," "in progress," or "done".

They are commonly used in agile development, one of the reasons being that they generally offer users more flexibility than time-based roadmap as, instead of being restricted by dates and deadlines, tasks are based on progress.

There are also roadmaps that are not time-based or progress-based only but rather a mixed type. So, it is possible to create a roadmap that does not provide exact timings but still map out status that indicate rough estimations about time. (e.g. "Soon", "Next", "In Progress".) We will come back to this later.

What tool to use for creating a roadmap?

Don't underestimate the decision of which tool to choose for creating a roadmap. Picking the wrong tool might result in wasting precious time every time you update your roadmap (trust me when I say that this is no exaggeration ).

A lot of people I talk to are still spending hours(!) transforming their JIRA projects into a product roadmap using software such as Visio, Excel or Powerpoint. The thing is: your roadmap will change regularly and you need to be able to adapt it in minutes.

Your product roadmap should always look impressive so that you can make a good impression when presenting it to colleagues and management. You should not need to be a gifted designer to create a visually appealing roadmap. The right tools, like airfocus for example, will take care of that allowing you to concentrate on the content instead.

Moreover, you product roadmap should be your single source of truth and your audience should always have access to an up-to-date version (e.g. via a link) instead of searching for an outdated Excel file in their Email-Inbox.

15 Great Product Roadmap Templates to Inspire You

Let's now take a look at 15 of the most common product roadmap examples. You can use them as inspiration or use them as templates for your own project/s with the click of a button.

Product roadmap

First, let's dive into the basics. This template is perfect for setting out the longer-term plans of one specific product. Product teams use it to get the team and other departments on the same page about the product's high-level strategy. When you show it to C-Level management you might cut out the details and keep it on a high level.

This roadmap example structures your items by initiatives, like new features or Integrations. In some cases it might also make sense to add marketing activities to harmonize them with your product releases.

airfocus allows you to use it in a time-based or progress based version. Also, you can use both versions at the same time for different target groups.

1. Product roadmap time-based
Product roadmap template & product roadmap example - timeline
These product roadmaps help you anticipate the growth of your product in the future and plan key initiatives.
2. Product roadmap progress-based
Product roadmap template & product roadmap example - kanban board
Alternatively, progress-based product roadmaps offer more flexibility. They allow users to organize activities without relating them to real time.

Software roadmap

Are you dealing with processes linked to software development, and need to track the initiatives that support the introduction of new features and functionalities? If so, this roadmap might be useful.

The software roadmap allows a high-level view on your initiatives and rather represents your long-term strategy (period under consideration is typically ~ 2 years).

This kind of roadmap is often used by engineering, product or other technical departments and helps them visualize themes and initiatives.

You can create time-based and progress-based software roadmaps. Let's have a look at our examples.

3. Software roadmap: time-based
Software roadmap template & Software roadmap example - timeline
A time-based roadmap is useful for charting the tasks and goals of the different technical teams involved, and setting shared deadlines.
4. Software roadmap: Progress-based
Software roadmap template & Software roadmap example - kanban board
The progress-based version of the software roadmap visualizes all high-level steps of the software development process.

Release plan

The release plan is a detailed plan that presents features, product improvements and bug fixes that are going to be built by the development team in the upcoming weeks.

The release plan has another purpose when compared to most other roadmaps. While most product roadmaps visualize a high-level overview of the product strategy, the release plan is short-term oriented and visualizes a period of 6-12 weeks or 2-4 sprints.

It's used by development and product teams. The quantity of details makes it less relevant for C-level executives. And you should not share it with a public audience in case your progress is not as fast as expected.

Time-based
Release plan template & Release plan example - timeline
Basic progress-based release plan used by development and product teams that completely ignores timings.
Mixed type (progress & time-based)
Release plan template & Release plan example - kanban board
This example of a release plan is also structured by releases but also provides an understanding of when new releases shall be published.

Agile roadmap

Agile roadmaps are often short-term plans (~2-4 months) and progress-based. To be as flexible as possible, agile development teams avoid due dates and deadlines. But often, executives still want to know when work is done. Hence, most agile teams use time-based roadmaps as well. Instead of including detailed timings, these roadmaps show rough estimations. Typical time units are months or quarters.

While our first example is organized by different sprints ("Sprint 7", "Sprint 8", …), the other one focuses on product initiatives.

Sprint roadmap
Agile roadmap template & Agile roadmap example - sprint roadmap template
The progress-based Sprint roadmap lists your sequential sprints groups items by initiatives.
Initiative-based agile roadmap
Agile roadmap template & Agile roadmap example - kanban board - initiatives
Instead of breaking up your roadmap into the different Sprints, the initiative-based agile roadmap categorizes your items into different themes.

Product development roadmap

Product development roadmaps are strategic plans that lay out the future direction of the product. It visualizes high level initiatives and features and emphasizes key milestones like releases. These are used to keep executives and other departments up to date. You can add marketing activities to the roadmap to align them with upcoming feature launches and improvements. Furthermore, this roadmap allows you to filter relevant themes (if needed) to give everyone the information they need and to avoid overwhelming your different audiences.

Time-based
Product development roadmap template & Product development example - timeline
This product development roadmap can showcase release plans and ongoing product projects, based on agreed-upon deadlines.
Progress-based
Product development roadmap template & Product development example - kanban board
A progress-based product development roadmap flexibly reviews ongoing development activities against development status.

Program roadmap

Whilst a product roadmap focuses on one single product and its development over time, a program roadmap considers a number of products. Other than a product portfolio roadmap, it concentrates on interdependencies to other departments, strategic initiatives and departments of the whole organization.

But let's face the truth, the lines between product management, portfolio management and program management are vague and every organization has its own way of separating them.

Our example visualizes two different apps, an online shop and the related infrastructure behind it.A program roadmap is perfect for managing all of the interdependencies amongst these products. Not only from a technical but also from a marketing standpoint.

Time-based
Program roadmap template & Program roadmap example - timeline
Use a time-based version to monitor the progress of your different set product deadlines across different teams and functions.

Feature roadmap

A feature roadmap focuses on product features and their release dates. Usually, these are long-term-oriented and suitable for different audiences. Feature roadmaps might be relevant for your executives and for other stakeholders too. For example, your marketing team can use it to align their marketing activities as it's also a great way to make it public and share your plans with your customers.

If shared with users, the feature roadmap can generate useful feedback that helps you to define the direction of your product. Obviously you'll want to create another version of this roadmap for public use than the one you're sharing with your internal stakeholders. To avoid risky promises and disappointments if feature development takes longer than expected, you can provide your customers with broader time frames and less details about feature specifications.

Our examples visualize how different features are organized by corresponding initiatives such as "improving usability" and "enterprise readiness".

Time-based
Feature roadmap template & Feature roadmap example - timeline
This roadmap works well to create a snapshot of your product's future direction, including ways it will evolve over time.
Progress-based
Feature roadmap template & Feature roadmap example - kanban board
This progress-based feature roadmap does not provide exact timings but still maps out a rough estimation of when you plan to release features (e.g. "Soon" or "Next").

Product Portfolio Roadmap

A product portfolio roadmap is a high-level strategic plan that lays out the directions of multiple products. That's why it's also called a multiple product roadmap. This kind of roadmap usually has a long time horizon (from 9 months to up to 5 years) and the longer it is the less details it includes.

A portfolio roadmap works best if you have a broader product line, and want to be able to view a summary at a high level of activity across all of your products.

Time-based
Product Portfolio Roadmap template & Product Portfolio Roadmap example - multiple product roadmap template & multiple product roadmap example - timeline
If you want to map out the way your product range will grow over time, a time-based roadmap will work perfectly for you..

Product Launch Roadmap Template

A product launch roadmap template visualizes product- as well as marketing- and sales-related tasks as they're highly interconnected before or during a product launch. It's time-based since all activities are interdependent and need to be well-aligned ensuring a smooth and successful market entry.

Time-based
Product Launch Roadmap template & Product Launch Roadmap example
This type of roadmap is ideal for structuring the time-sensitive tasks that need to take place across the different business departments related to a product launch.

Why Prioritization is crucial for your product roadmap

One more thing to keep in mind. Your time and resources are limited. Therefore, it makes no sense to spend valuable time planning activities that you'll be unable to execute in the long term. So it's critical to prioritize ruthlessly and make informed decisions about what items should make it onto your product roadmap.

At airfocus, we've built an intuitive scoring system that supports you as you're identifying the key initiatives that are linked to your product's future success. Furthermore, this system incorporates these initiatives into your roadmap, and eliminates irrelevant items along the way.

Allow airfocus to take the pain out of product roadmaps

It's time to get started. Don't waste your precious time using an outdated tool drawing up a product roadmap that become outdated at the very moment you send it via email. Instead, use airfocus to drag' n drop beautiful roadmaps in minutes that are always up to date.To save even more time pick one of our numerous roadmap templates and adapt it to your needs.
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