In the prioritization session you should consider the following steps:
- Identification: Add new items such as projects, ideas, or features to your prioritization list.
- Categorization: Sort your items. Have some of the projects highlighted in your previous meeting ticked off? Or perhaps they are not relevant anymore? Are there any smaller projects that need to be deprioritized?
- (Re)evaluation: This involves updating the rating of your existing items and also rating the new ones.
Updates can be needed due to: Environment
: Changes in the market, adjustments of the general company strategy, or even legal restraints can influence the importance of items. New information
: As the project progresses, new information may surface that will cause you to readjust the rating.
When the scoring is done, your framework should be a solid indicator of what is important. Now is the time to discuss where you should allocate your resources and what's not worth the effort for now. Create an execution plan and timeline to keep your team on track.
Don't share your strategic priorities and roadmaps via email. You can't guarantee that your colleagues will find it in an overcrowded inbox and they may not look at the most up to date version. Create a single source of truth somewhere in the cloud, where people can always find the latest roadmap.